Samin Textiles Limited’s certified copy of notice of annual general meeting
Karachi: Please find enclosed herewith a certified copy of Notice of 22nd Annual General Meeting of Samin Textiles Limited (SMTM), published in “The Daily Business Recorder” and “The Daily Nawa-i-Waqt”, on September 23, 2011
Samin Textiles Limited
Notice of 22nd Annual General Meeting
Notice is hereby given that the 22nd Annual General Meeting of the shareholders of Samin Textiles Limited (the “Company”) will be held on Saturday, 15th October 2011 at 3:00 pm at the registered office of the Company, 50-C Main Gulberg, Lahore, to transact the following business:
i) To confirm the minutes of last AGM held on October 29, 2010.
ii) To receive, consider and adopt the Audited Financial Statements of the Company for the year ended June 30, 2011 together with the Directors and Auditors’ Reports there on.
iii) To appoint auditors of the Company for the year ending June 30, 2012 and fix their remuneration. The retiring auditors M/S Anjum Asim Shahid Rahman, Chartered Accountants, being eligible, offer themselves for re-appointment.
iv) To elect seven Directors of the company as fixed by the Board of Directors under Section 178 of the Companies Ordinance 1984.
The names of the retiring Directors are:
i) Mr. Sarmad Amin
ii) Mr. Jehanzeb Amin
iii) Mr. Jamil Masud
iv) Mr. Safder Hussain Tariq
v) Mr. TariqAli
vi) Mr. Tariq Jillani
vii) Mr. Asad Ahmad Jan
All the retiring directors shall be eligible to offer themselves for re-election.
In terms of section 178(3) of the Companies Ordinance l984, any person who seeks to contest an election to the office of director, whether he is a retiring director or otherwise, shall file with the company not later than fourteen (14) days before the date of the meeting, a notice of his intention to offer himself for election as a director.
v) To transact any other business with the permission of the chair.
i). The share transfer books of the Company will remain closed from October 07th, 2011 to October 15th, 2011 (both days inclusive).
ii). Shareholders are requested to promptly notify any change in their addresses to the Company’s Share Registrar, M/s Corplink (Private) Limited, Wings Arcade, 1 -K, Commercial, Model Town, Lahore.
iii). A member entitled to attend and vote at this meeting may appoint any other member as his/her proxy to aft end and vote instead of him/her.
iv). The instrument appointing a proxy and the power of attorney or other authority under which it is signed or a notarially attested copy of the power of attorney must be deposited at the Registered Office of the Company at least 48 hours before the time of the meeting.
v). Members who have deposited their shares into Central Depository Company of Pakistan Limited (“CDC”) will further have to follow the under mentioned guidelines as laid down by the Securities and Exchange Commission of Pakistan.
A. For Attending the Meeting
a) In case of Individuals, the account holder and /or sub-account holder and their registration details are uploaded as per the CDC Regulations, shall authenticate his/her identity by showing his/her original CNIC, or, original pass port at the time of attending the Meeting.
b) In case of corporate entity, the Board’s resolution / power of attorney with specimen signature of the nominee shall be produced (unless it has been provided earlier) at the time of the meeting.
B. For Appointing Proxies
a) In case of Individuals, the account holder and /or sub-account holder and their registration details are uploaded as per the CDC Regulations, shall submit the proxy form as per above requirements.
b) The proxy form shall be witnessed by two persons, whose names, addresses and CNIC numbers shall be mentioned on the form.
c) Attested copies of the CNIC or the passport of beneficial owners and the proxy shall be furnished with proxy form.
d) The proxy shall produce his original CNIC or original passport at the time of the Meeting.
In case of corporate entity, the Board’s resolution / power of attorney with specimen signature shall be furnished (unless it has been provided earlier) along with proxy form to the Company.
For more information, contact:
Samin Textiles Limited
50-Main Gulberg, # C, Lahore,
Tel: 92-42 35753761-64
Fax: 92-42 35753688