Al-Abbas Sugar Mills Limited’s notice of 22nd annual general meeting

Karachi, January 04, 2013 (PPI-OT): We are enclosing herewith Copies of our advertisements to be published in daily. “Business Recorder” and daily “Jasarat” Karachi, January 06, 2013, regarding that Notice at Annual General Meeting of the Company will be held at Beach Luxury Hotel, Karachi on Monday January 28, 2013 at 11:00 a.m.

Notice of 22nd Annual General Meeting

Notice is hereby given that the 22nd Annual General Meeting of Al-Abbas Sugar Mills Limited will be held at Beach Luxury Hotel, Karachi on Monday, January 28, 2013 at 11:00 a.m. to transact the following business:

Ordinary Business:

1. To confirm the minutes of the 21st Annual General Meeting of the shareholders of the Company held on January 31, 2012.

2. To receive, consider and adopt Annual Audited Financial Statements for the year ended September 30, 2012, together with the reports of the Auditors’ and Directors’ thereon.

3. To approve a final cash dividend of Rs. 4 per share (40%) for the year ended September 30, 2012 as recommended by Board of Directors.

4. To appoint auditors for the ensuing year and to fix their remuneration. Messer’s Hyder Bhimji and Co., Chartered Accountants, being retired and eligible, have offered themselves for re-appointment.

5. To elect eight (8) directors as fixed by the Board of Directors in accordance with the requirements of Companies Ordinance, 1984 for a term of three years commencing from January 29, 2013. The names of retiring directors are Mr. Muhammad Iqbal Usman, Mr. Shunaid Qureshi, Mr. Asim Ghani, Mr. Duraid Qureshi, Mr. Jahangir Siddiqui, Mr. Abdul Hamid Ahmed Dagia, and Mr. Salman Hussain Chawala.

6. To transact any other business with the permission of the chair.

Notes:

1. Share Transfer Books will be closed from January 21, 2013 to January 28, 2013 (both days inclusive).

2. All Members are entitled to attend and vote at the meeting. A Member may appoint a proxy who needs to be a Member of the Company.

3. The instrument appointing the proxy and the other authority under which it is signed, or a notarially certified copy thereof, must be lodged at the Company’s Registered Office or Share Registrar Office at least 48 hours before the time of the meeting.

4. Any change of address of Members should be notified immediately to the Company’s Share Department or Share Registrar Office.

5. Any person who seeks to contest the election of directors shall, whether he is a retiring director or otherwise, file with the Company the following documents at its registered office not later than fourteen days before the date of the above said meeting;

a) Notice of his / her intention to offer himself / herself for the election of directors in terms of Section 178(3) of the Companies Ordinance, 1984.

b) Consent to act as Director on Form 28 under Section 184 of the Companies Ordinance, 1984.

c) A detailed profile along with his/ her office address as required under SECP’s SRO 25(1) 2012 dated January 16, 2012.

d) A List of Companies, where he / she is serving as the Director of the Company, if any.

e) A declaration that:

He / she are not ineligible to become a director of the Company under any applicable law and regulations (including listing regulations of Stock Exchange).

He / she are not serving as a director of more than seven listed companies simultaneously. Provided that this limit shall not include the directorship in the listed subsidiaries of a listed holding company.

Neither he / she nor his / her spouse is engaged in the business of brokerage or is a sponsor director or officer of a corporate brokerage house.

CDC Account Holders will further have to follow the under mentioned guidelines as laid down by the Securities and Exchange Commission of Pakistan:

A. For Attending the Meeting:
i. In case of individuals, the account holder or sub-account holder whose securities and their registration details are uploaded as per the regulations shall authenticate his identity by showing his original Computerized National Identity Card (CNIC) or original passport at the time of attending the meeting.

ii. In case of corporate entity, the Board of Directors’ resolution I power of attorney with specimen signature of the nominee shall be produced at the time of the meeting.

B. For Appointing Proxies:
In case of individuals, the account holder or sub-account holder whose securities and their registration details are uploaded as per the regulations shall submit the proxy form as per the requirement of the Company.

ii. The proxy form shall be witnessed by two persons whose names, address and CNIC numbers shall be mentioned on the form.

iii. Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.

iv. The proxy shall produce his original CNIC or original passport at the time of the meeting.

v. In case of corporate entity, the Board of Directors’ resolution / power of attorney with specimen signature shall be submitted along with proxy form to the Company.

For more information, contact:
Al-Abbas Sugar Mills Limited
Pardesi House, Survey No. 2/1, R.Y. 16
Old Queens Road Karachi-74000
UAN: (92-21) 111-111-224
Fax: (92-21) 32470090
E-mail: sugar@cyber.net.pk
Web: www.aasml.com

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